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Job Ref:

Job Title:

€ 27,048.00 (annual gross)

Vacancy type:



Rome, Italy

Closing date for applications:
29-01-2016 At midnight UTC+1 / GMT+1

Summary of position:
Hours of Work: 37.5 hours per week 8:30am to 5:00pm Monday to Friday

The aim of this competition is to fill one full-time position.
Also, a pool of qualified candidates may be established from this selection process to fill similar needs within the Embassy. These needs may be temporary in nature and the pool may be valid for up to a year.

Under the supervision of the Management Services Program Assistant:

- operates the telephone switchboard serving all programs of the mission;
- provides general information to visitors on the Consular, Immigration and Public Affairs Programs;
- controls physical access;
- maintains up-to-date the internal phone lists;
- provides Embassy mail services for outgoing/incoming mail including operating the franking machine;
- liaises with the security manager and the security guards as required;
- performs other duties as required.

Essential qualifications:
Secondary school (high school) diploma

Minimum of two years recent* work experience in direct client service in an office environment.
*Recent meaning over the last five years

Fluent oral English, French and Italian.


- General office and administrative practices and procedures
- Knowledge of software packages: Microsoft Office (Word, Excel, Outlook) Programs and services provided by the Embassy

- Client Focus
- Teamwork and Cooperation
- Attention to detail
- Plan, organize and prioritize work
- Flexibility and adaptability
- Professional Integrity

Ability to communicate effectively in oral Italian, English and French

Asset Qualifications:
- Recent* work experience in a similar position in an international environment *Recent meaning over the last five years

- Successful completion of post-secondary education

Organizational Needs:

Operational Requirements:

Condition(s) of Employment:
Applicants must possess the required documentation giving them the right to work in Italy at the moment of application.

This position is open to individuals who are eligible to work in Italy and reside in one of the EU countries part of the free mobility agreement, who meet all of the essential requirements stated below, and whose applications are received by the closing date. The Embassy does not reimburse any travel costs to and from assessments nor does it reimburse any relocation costs.

The Embassy of Canada does not sponsor work permit applications on behalf of candidates.

The position requires a valid Reliability Status granted by the Canadian Government. Incumbent must be able to secure and maintain a Reliability Status for the duration of the employment.

How to Apply

Interested candidates should forward an up to date C.V. and a covering letter (in English or French).

All communications for this process will be sent via email. It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

The Embassy of Canada wishes to thank all applicants in advance for their interest in this selection process.

Sorry, this vacancy is closed.

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