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Job Ref:

Job Title:
Consular Assistant

Gross annual salary 90,458 EGP plus a 13th month bonus equivalent to one month's salary.

Vacancy type:



Cairo, Egypt

Closing date for applications:
18-05-2016 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Consular Officer, maintains the system for the registration of Canadian citizens ; assists in the processing of passport applications and citizenship documents; provides legal and notarial services; updates the Consular Contingency plan; answers all consular inquiries via emails or telephone calls; replacing Passport Examiner in the processing of passport applications and performs other duties.

Essential qualifications:
• Bachelor’s degree or equivalent diploma or an adequate combination of education and relevant professional experience.
• Fluency in English (written, read and spoken)
• Fluency in French (written, read and spoken)
• Fluency in Arabic (written, read and spoken)
• Minimum 2 years recent* experience working in an office environment in an operational capacity with at least 3 of the following as part of the role responsibilities : client services and liaison, reporting, cash management, implementation of company procedure/practice, company communications
*Recent is defined as within the last 5 years

• Knowledge of Microsoft Office suite (Word, Excel, and Outlook) and internet search engines.
• Knowledge of administration of office procedures and practices.
• Ability to communicate effectively orally and in writing;
• Ability to analyze and evaluate information;
• Ability to multitask, prioritize efficiently and perform under pressure;
• Ability to provide quality services to clients;
• Attention to details

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:
• Previous experience in a government or public sector environment;
• Previous experience working in one of the following fields – Consular and passport services and/or government administration;

If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.

Organizational Needs:

Operational Requirements:
• Overtime will be required outside work hours and during weekends;
• Must be available on short notice to do overtime during evening and weekends depending on urgent needs required;
• Travel will be required inside Egypt, mainly within Cairo.

Condition(s) of Employment:
• Able to obtain and retain an enhanced reliability clearance (security clearance)
• Must have a valid work authorization for Egypt covering the employment period.

Area of selection:
This position is open to applicants who are eligible to work in Egypt, and to all mission employees occupying an indeterminate or term position, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Must be resident at time of offer.

Important Notes:
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.
• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada in Egypt does not sponsor work permits directly or indirectly.
• The Embassy of Canada in Egypt does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Egypt, which might arise in the 12 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

Sorry, this vacancy is closed.

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