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Job Ref:

Job Title:
Administrative Assistant (M/F)

38,482 EUR annual gross + benefits

Vacancy type:

Term Details:
• Indeterminate - Full time position (5 days a week, 7.5 hours a day); • Term – Full time position (7.5 hours/day) from September 16 till March 2017 and part time from April till end of May 2017.




Closing date for applications:
20-05-2016 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the senior Staff Officers or the Counsellor and Head of Defence Support: provide overall administrative and secretarial support; provide logistical and administrative support for high-level meetings and/or events; co-ordinates the section’s hospitality, travel and daily schedule and performs other duties as required.

Essential qualifications:
• Higher education diploma with a major in a discipline related to the job*or significant experience (at least 3 years) in a field related to the position* could compensate for the absence of the required diploma.
* Note: administrative and customer service fields are areas related to the position
• Ability to communicate effectively in English (oral and written); good knowledge of French (oral).
• Professional experience in administrative field and customer service oriented
• Experience in working with a range of computer applications
• Knowledge of the Microsoft Office Suite (Word, Outlook, Excel)
• Knowledge of general office procedures and practices
• Ability to work under pressure and independently
• Ability to work in a team and to communicate
• Ability to establish priorities
• Demonstrate flexibility and adaptation
• Customer service oriented

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:
• Bilingualism.
• Previous experience with the Canadian Public Service

Organizational Needs:

Operational Requirements:
• Be available and willing to work overtime, occasionally

Condition(s) of Employment:
• Legal residence in Belgium, in possession of a valid Belgian working permit as well as a Belgian identity card
• At the time of employment, the applicant must obtain a Canadian security clearance at the SECRET level and keep it for the duration of employment.

Area of selection:
This competition is only open to Canadian citizens with a legal residence in Belgium, in possession of a valid Belgian working permit and covered by social securities.

Important Notes:
• Complete the online application form. Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.
Important notes
• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• The candidates are asked to indicate in their application for which position they are applying.
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Joint Delegation of Canada does not sponsor work permits directly or indirectly.
• The Joint Delegation of Canada does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Joint Delegation of Canada, which might arise in the 12 months following the completion of this competition.
• If any questions, please send an email to

Sorry, this vacancy is closed.

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