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Job Ref:

Job Title:
Procurement & Materiel Assistant

Starting salary at Php546,258.00 plus bonuses (13th and 14th months) and benefits

Vacancy type:

Term Details:
Indeterminate, full-time at 37.5 hours per week



Levels 6-8 Tower 2 RCBC Plaza, 6819 Ayala Avenue, Makati 1200 Philippines

Closing date for applications:
11-10-2017 At midnight UTC+1 / GMT+1

Summary of position:
Assists with the maintenance and service of Crown-owned material assets, purchases, organizes, controls, and maintains capital/material assets for the Official Residence (OR), Staff Quarters (SQs), and Chancery; assists in contracting and purchasing services for the OR, SQs, and Chancery; assists in the preparation of SQs during staff relocation; prepares necessary documentation and reporting; manages a mission petty cash; assists in contract management at the mission; performs other duties as required.

Essential qualifications:
- Fluent in English (reading, writing, speaking)
- Fluent in Tagalog (reading, writing , speaking)

- Bachelor’s degree from a recognized university, OR an acceptable combination of education, training, and/or experience

- Minimum two years of experience (in the last five years) in accounting, finance, procurement and/or asset management
- Experience in documentation and processing of invoices and contracts
- Experience with computer applications, including Microsoft Office

- Knowledge of general procurement procedures, general accounting procedures, and general contracting practices

Behavioural Competencies:
- Adaptability/Flexibility
- Client Focus
- Focus on Quality and Details
- Teamwork and Cooperation

Personal Suitability:
- Professional integrity
- Initiative
- Judgement

- Ability to communicate effectively with clients, both orally and in writing in English
- Ability to analyse completeness and accuracy of financial and procurement documents, such as contracts, invoices, etc.
- Ability to plan, manage, and organize day-to-day tasks and deliverables and competing priorities
- Ability to follow predefined procedures and parameters and apply rules

Asset Qualifications:
- Knowledge of French

- Work experience in a diplomatic mission and/or international organization

Organizational Needs:

Operational Requirements:
Hours of work:
Mondays to Thursdays: 08h00-16h30
Fridays: 08h00-13h30

Condition(s) of Employment:
1. Must meet the employer’s medical requirements by undergoing a medical evaluation by a physician.

2. Must obtain and/or maintain the required level of security clearance throughout the employment period.

Area of selection:
Open to Philippines nationals and expatriates with or eligible for a work permit, who are currently residing in the Philippines

Important Notes:
To apply, candidates must send a résumé and cover letter which addresses each selection criterion with specific and comprehensive information supporting each item within the Essential and Asset Qualification sections.

Applications must be submitted in English or French by 23h59 on 11 October 2017 (Manila time). Note that only the applications received through this website will be accepted.

Candidates must meet the essential qualifications to be invited to the competition process. Candidates will be assessed on abilities, personal suitability, Essential and Asset Qualifications. A written examination and/or interview may be administered. References will be required and reference checks may be conducted and evaluated.

We thank all applicants for their interest, but we will only contact those who pass the initial screening. Candidates must provide contact information so that they can be easily reached (e-mail, phone, mobile, etc.).

The results of this competition may also be used to establish an eligibility list for similar openings in the Embassy which might arise in the twelve months following the completion of this competition.

Sorry, this vacancy is closed.

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