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Job Ref:

Job Title:
Program Assistant

Starting salary € 47,228.00 / gross per year for 37.5 hours/week

Vacancy type:



Vienna, Austria

Closing date for applications:
05-02-2018 At midnight UTC/GMT

Summary of position:
The Embassy of Canada to Austria is looking for a dynamic and innovative Program Assistant to join the Foreign Policy and Diplomacy (FPDS) section.

Under the general supervision of the FPDS Program manager, the Program Assistant takes a leading role in enhancing Canada’s public image in Austria by:
• Developing strategic advice, generating content, and coordinating the embassy’s presence on social media and advise the Ambassador on social media questions;
• Coordinating the publication of the embassy’s German language e-newsletter, Canada Insights;
• Promoting opportunities to study and work in Canada to the Austrian youth at events, fairs and online;
• Liaising with Austrian academic institutions including Canadian Studies Centres;
• Organizing the logistics for hospitality events and high level visits and participating in the organization committee of larger events, for example Ministerial visits and the annual Canada Day reception.

In addition, the Program Assistant plays a key role in providing office support for the FPDS section, including financial operations, information management, travel arrangements, as well as other related duties. The FPDS section is a small team, and so the Program Assistant is also required to perform other duties as required in support of the FPDS operation.

Essential qualifications:
• Bachelor degree from a recognized university

• Fluency in German (oral and written, including the ability to proofread texts for publication).
• Fluency in English (oral and written). Language capabilities will be tested and must score C1 or C2.

• Minimum 1 year of recent* experience managing or contributing to a corporate social media account
• Minimum 1 year of recent* experience in event organization
*Recent is defined as within the last 5 years.

Core competencies:
• Working effectively with others
• Showing initiative and being action-oriented
• Demonstrating integrity and respect
• Thinking things through

• Ability to design a social media strategy, and to generate and proofread content for online publication
• Ability to communicate effectively with the public
• Ability to organize events and manage projects
• Knowledge of the priorities of Global Affairs Canada:

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:

• Fluency at the level C1 or C2 in French (oral & written)

• Experience in managing budgets and expenditures and managing information
• Recent experience (within the past five years) working in a diplomatic mission, a government agency, an international organization or a multinational company

If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.

Organizational Needs:

Operational Requirements:
• Overtime may be required
• Hours of work: Normal working week 37.5 hours (7.5 hours per day)

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal and credit check).
• Applicants must be eligible to work legally in Austria. Temporary work permits are not accepted.

How to apply:
• Please follow the link and complete the online application form before the closing date. Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.

Area of selection:
This position is open to individuals who are eligible to work in Austria, who meet all of the essential requirements stated below, and whose applications are received by the closing date. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other factor not directly related to the stated qualifications for the position.

Important Notes:
• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may
include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada in Vienna does not sponsor work permits directly or indirectly.
• Candidates must have the proper work permit for the position offered.
• The Embassy of Canada in Vienna does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews, then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Vienna, which might arise in the 12 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

Sorry, this vacancy is closed.

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