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Job Ref:
3698

Job Title:
Commercial Assistant (Ontario)

Salary:
$56,738 USD (plus benefits)

Vacancy type:
Fixed term

Term Details:
There is one (1) term position available, having a specified period of employment of one (1) year, with the possibility of a term extension or a change in status to indeterminate based on operational needs. This competitive staffing process may be used to create an eligibility list of qualified candidates for this position, with various tenures, including indeterminate, term, assignment/transfer, and/or acting opportunities at the Consulate General of Canada in New York. When you submit your application, you must specify all types of employment tenures for which you wish to be considered, e.g., indeterminate, term, assignment/transfer, and/or acting.

Level:
Assistant

Classification:
LE-05

Location:
Consulate General of Canada in New York

Closing date for applications:
23-11-2019 at 23:59 UTC/GMT

Summary of position:
Under the supervision of the Head of Program at the Ontario Trade and Investment Office (TIO) in New York, the Commercial Assistant:
• Provides administrative services to support investment attraction activities, trade opportunities, and research and innovation partnerships within the TIO area of operation and the sector responsibility;
• Provides information and coordination to the TIO and its headquarters, senior management team, members of the mission Trade Team, and other partners as required to ensure that commercial opportunities are fully explored and referred to partners in Ontario for further action;
• Serves as a point of contact to provide Ontario Based clients with information on opportunities and reputable local networks;
• Provides administrative support and logistics coordination in collaboration with TIO colleagues for business events or high-level visits of the Ontario Premier/ministers, provincial/municipal government Officials, and senior executives as required, as well as Officials and senior executives’ visits to Ontario as required.
• Provides financial support services in collaboration with TIO colleagues related to expense claim documents, financial reporting, budget monitoring, and record keeping as required.

Essential qualifications:
Candidates must demonstrate clearly in their letter how they meet the Language, Education, Experience and Computer Skills qualifications listed below: Please be specific and provide examples for each of the qualifications:

Language Requirement:
• Fluency in English (oral and written).

Education:
• An Associates or Bachelor’s degree from an accredited college or university in a field related to the duties and specific areas of competence required by the position.

Experience:
• Minimum two (2) years recent experience in office environment including providing administrative support to a high performing team;
• Recent experience tracking budget resources, and processing claims/invoices/payments
• Experience preparing well written and accurate reports; experience responding to public inquiries verbally or in writing, as well as conducting research;
• Recent experience in the professional use of social media, including LinkedIn and Twitter.
• Experience in conducting a variety forms research and advanced use of Word, Excel, and Outlook, research databases and contacts/client management systems (e.g eCRM, sharepoint etc.(
Rated requirements:
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, a skills test, or any combination of these methods.

Knowledge:
• Knowledge of general administrative and financial processes and procedures;
• Knowledge and proficiency in Microsoft Office Suite; and
• Knowledge of information management, both electronically and in hard copy

Abilities:
• Draft business correspondence;
• Manage multiple competing demands, organize time, and work effectively to meet deadlines;
• To identity and solve problems;
• Provide excellent client service;
• Research, analyse, and evaluate information effectively; and
• Organisational skills.

Personal Suitability:
• Adaptability and flexibility;
• Detail Orientated;
• Effective interpersonal skills
• Integrity; and
• Team-oriented.


Asset Qualifications:
• Knowledge of French.
• Knowledge of and interest in Canada and/or Ontario’s economic and trade interests.

Organizational Needs:
-

Operational Requirements:
• Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week. Preparedness to work extra hours on occasion including evenings and weekends
• Occasional travels within the U.S. and to Canada as required.
• Additionally, he/she must be admissible for travel to Canada.

Condition(s) of Employment:
• The successful candidate will be required to obtain Government of Canada Reliability Status (RS) security verification.

Area of selection:
The general public who meet all of the essential requirements stated below, who currently reside in the US. • Employees of any Canadian Mission in the U.S may apply. • Spouses and dependents of Canada-based staff at the two New York Missions. Note: relocation expenses will not be paid in any circumstance.

Important Notes:
All applications will be carefully reviewed against the essential qualifications. Please note that failure to meet any of the essential qualifications eliminates candidates from further consideration in the competition. Only those applicants who fully meet all the essential qualifications will be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the position. In addition, tests may be conducted to assist the selection board in assessing the applicant’s knowledge, abilities, personal suitability and language ability. Reference verifications may also be carried out.

The Consulate General is committed to conducting inclusive, barrier-free selection processes. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. The Consulate General offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term disability, and a retirement savings plan to name a few.

Method of application:
• Apply by November 23, 2019 (5PM EST).
• Your application must include a detailed cover letter (as outlined above) and resume.
• In completing their applications, candidates will confirm in their cover letter how they meet all the essential requirements and relate their work experience to the position description.
• Reference checks will be sought for candidates that are successful at the interview stage and will be used to validate information provided by candidates.



For more information about this position please open the following documents:



Sorry, this vacancy is closed.

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