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Job Ref:

Job Title:
Common Services Officer (Management)

€58,735 - €78,886

Vacancy type:

Term Details:



The Hague, Netherlands

Closing date for applications:
30-04-2016 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general direction of the Management Consular Officer, the common services officer manages and co-ordinates logistical execution of program objectives and goals assisting in implementation when required; manages the provision and creation of non-routine information and/or documentation; oversees and inputs into complex administrative support systems; provides services to a diverse client base and initiates proactive collaboration acting as the focal point of contact for common services within a mission; supervises staff and performs other duties as required.

Essential qualifications:
• University degree from a recognized university

• Fluency in English (oral and written)

• Minimum 2 year recent* experience in government or in private sector company in a minimum of three (3) of the following areas:
- Finance
- Human Resources
- Property
- Materiel
- Procurement
• Minimum 2 year recent* experience in supervision** of at least 3 employees

Note: **Experience in supervision means supervising others directly and/or overseeing work by others who do not necessarily report to you.

• Experience in researching issues, analyzing information, in writing comprehensive reports and making recommendations.

*Recent experience refers to the depth and breadth of experience associated with having performed a broad range of related activities acquired within the last five (5) years. It will be assessed on the basis of the scope, the quantity, complexity, diversity of the work performed, and degree of autonomy.

Knowledge of:
• Generally-accepted principles, regulations, policies, procedures and practices in the public and private sectors in at least three (3) of the following areas: (Note: Two areas must be the same as the area listed under experience):

- Finance
- Human Resources
- Real Property Management
- Procurement
- Information and Technology Management
- Materiel Management

• Effective Communication (oral & written)
• Effective interpersonal relationships and respect
• Ability to analyze, evaluate and present information to facilitate decision making.
• Ability to organize work, determine priorities and manage multiple demands to meet deadlines

• Adaptability and Flexibility
• Autonomy
• Client focus
• Professional Integrity
• Focus on quality and details
• Initiative & Judgment
• Team-work and co-operation.

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:

• Working knowledge of French and Dutch


• Experience working for a High Commission or an Embassy
• Knowledge of Global Affairs Canada’s organizational structure and programs as established through the various Branches/Sectors/Bureaus/Missions.

If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.

Organizational Needs:

Operational Requirements:
• Ability to work overtime and sometimes on short notice.
• Occasional travel (domestic and/or international).

Condition(s) of Employment:
• Candidates must have a valid work permit at the time of submitting their application.
• The appointment of the successful candidate will be subject to obtaining security clearance. The candidate may be required to provide the following documents:
o Police/criminal record certificate;
o Credit check;
o Passport;
o Certificate of Canadian Citizenship (if applicable);
o Birth Certificate;
o 2 x recent passport photos;
o Certificate(s) of employment/letter(s) and references;
o Legalized school certificates/diplomas (for non-Canadian diplomas).

Area of selection:
This position is open to external applicants and mission’s employees who meet all of the essential qualifications and whose applications are received by the closing date.

Important Notes:
• Candidates have the right to participate in the appointment process in Canada’s official language of their choice. They are asked to indicate their preferred official language in their application (English or French). Note that as defined in the essential qualifications, English is the commonly used working language.
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada to the Netherlands does not sponsor work permits directly or indirectly.
• The Embassy of Canada to the Netherlands does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada to the Netherlands, which might arise in the 12 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

How to apply:
• Please follow the link and complete the online application form. Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.

Sorry, this vacancy is closed.

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