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Job Ref:

Job Title:
Administrative Assistant - Canadian Border Services Agency (CBSA)

$51,232 USD, plus benefits

Vacancy type:

Term Details:
This staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy



Embassy of Canada, Washington, D.C.

Closing date for applications:
07-09-2018 at 23:59 UTC+1 / GMT+1

Summary of position:
The Administrative Assistant provides operational and logistical support services to a diverse team. Duties include, but are not limited to, drafting communications and other correspondence; assisting with the preparation of reports; acting as a financial agent to administer travel/hospitality claims, track budgets, prepare orders for purchasing, and assist with contracts; oversee the record keeping function; coordinate visits and events; and provide other administrative support as required.

Essential qualifications:
Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:

English (The ability to work in French would be an asset.)

A degree from an accredited university or college; or an acceptable combination of relevant experience, education, and training related to the duties and specific areas of competence required by the position.

 A minimum of two (2) years of experience providing administrative support services to a diverse team in a government or corporate office environment;
 Experience in financial processes, including such tasks as processing travel claims and monitoring budgets;
 Experience in records management;
 Experience with Microsoft Office Suite; and
 Experience in setting up visits and organising events

Asset Qualifications:
The ability to work in French

Organizational Needs:

Operational Requirements:
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.
 Knowledge of general administrative and financial processes and procedures;
 Knowledge and proficiency in computer software, including Microsoft Office Suite; and
 Knowledge of the management of information and records, both electronically and in hard copy.
 Communicate effectively in English, both orally and in writing, using a clear and organized structure;
 Provide excellent client service in person, by telephone, and electronically;
 Research, analyse, and evaluate information effectively;
 Manage multiple competing demands, organize time, and work effectively to meet deadlines;
 Assist with the organization and implementation of multiple events, while meeting tight timelines; and
 Demonstrate basic mathematical skills with the ability to maintain spreadsheets and to work with financial payments and contracting processes.
Personal Suitability:
 Excellent interpersonal skills;
 Sound judgment;
 Initiative;
 Flexibility;
 Detail-oriented; and
 Team-oriented/ Collegial.

Condition(s) of Employment:
Condition of employment (must be met):
1. Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
2. Independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.

Area of selection:
• Persons living in the greater Washington Metropolitan area. • Employees of the Embassy of Canada in Washington, D.C. • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance. • Spouses and dependents of Canada-based staff at the Embassy of Canada in Washington, D.C.

Important Notes:
Selection procedure:
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.
The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities, and personal suitability for the position.
The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.
The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of application:

See below.

Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work flexible hours, including evenings and weekends on an as-needed basis. The incumbent may be required to work hours in excess of 37.5 hours some weeks.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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