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Job Ref:

Job Title:
Mission Administrative Officer (MAO)

$96,680 USD plus benefits

Vacancy type:

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Denver, United States



Denver, United States

Closing date for applications:
21-09-2020 at 23:59 UTC/GMT

Summary of position:
Under the general direction of the Head of Mission, the Mission Administrative Officer (MAO) contributes to program delivery by:
• delivering the mission’s financial, human resources, property, material, information management and technology, and administrative services;
• supporting the delivery of consular, security, and emergency management services;
• providing advice, guidance, and support to the Head of Mission and other members of the mission management team; and,
• developing and implementing operational strategies to meet ever-changing challenges and opportunities in cooperation with the Head of Mission and the Mission Management Committee as well as with Global Affairs Canada’s Headquarters located in Ottawa.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Minimum of a degree from an accredited college or university in a field related to the duties of the position.

• Experience working in a corporate services environment within a government office, a diplomatic mission, and/or an international governmental organization.
• Recent* demonstrated experience in providing hands-on expertise and leadership for a combination of administrative service functions, including finance, contracting, human resources, real property and information management and technology, for a minimum of 5 years;
• Demonstrated experience managing large, complex projects; and
• Demonstrated experience in effectively supervising staff for a minimum of 5 years.

* Recent means within the last 7 years.

Fluency in English (oral and written).

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• General knowledge of local, state, and/or federal laws related to property and human resources;
• General knowledge of information technology, contracting and property especially as the knowledge relates to efficient project management; and
• Excellent knowledge of business practices, organizational design and implementation, internal monitoring and reporting.

• Ability to plan, forecast, allocate, monitor and manage budgets;
• Ability to grasp complex administrative principles and make decisions on difficult and involved issues;
• Ability to work independently, multi-task, prioritize, and make quick decisions in a fast paced office environment; and
• Ability to plan, organize and develop strategic and operational business plans and implement these, using project management and business processes design principles.

Personal Suitability:
• Adaptability / Flexibility
• Client Focus
• Effective Interactive Communication
• Teamwork and Cooperation
• Sound Judgment
• Integrity and respect
• Cross Cultural Sensitivity
• People / Team Leadership

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Ability to communicate in French;
• A Master’s degree in Human Resources, Management, Administration, and/or Public Administration.

Organizational Needs:

Operational Requirements:
• Ability to travel to Canada and elsewhere within the United States.
• Possession of a valid driver’s license.
• Full time office employees work 37.5 hours per week in accordance with the Terms and Conditions of Employment for Locally Engaged Staff.
• The successful candidate may be required to work overtime as the need arises.

Condition(s) of Employment:
The successful candidate must:
• Be able to travel to Canada and elsewhere within the United States.
• Possess a valid driver’s license.
• Be able to work in an office environment for 37.5 hours per week in accordance with the Terms and Conditions of Employment for Locally Engaged Staff.
The successful candidate may be required to work overtime as the need arises.

Area of selection:
• Individuals residing within the Mission’s territory (Colorado, Kansas, Montana, Utah, Wyoming). • Individuals employed at Canadian diplomatic missions in the United States, in indeterminate or term positions. Relocation costs will not be paid. Please note that the Consulate General of Canada in Denver, USA does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Consulate General of Canada in Denver, USA does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Consulate General of Canada in Denver, USA which might arise in the 12 months following the completion of this recruitment process.
• Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
• Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Sorry, this vacancy is closed.

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