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Job Ref:

Job Title:
Assistants (m/f/d)

The starting salary for a full-time position is 37,958 euros gross per annum

Vacancy type:

Term Details:
The full-time position (37.5 hours per week) is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Germany.



Berlin, Embassy of Canada

Closing date for applications:
07-12-2020 at 23:59 UTC/GMT

Summary of position:
The competition will be held for similar current and future Assistant positions at the Embassy of Canada in Berlin.
As an example the summary of duties for a Program Assistant for the Canadian Defense Attaché is shown below.

Under the general supervision of the Canadian Defense Attaché (CDA) the Program Assistant is accountable for the provision of administrative support services of the Canadian Defense Attaché office (CDAO) and the coordination of requests from other government departments to the CDAO.

Researches, compiles, inputs and maintains data in departmental electronic systems; responds to departmental requests from client network and in support of operations. Collects, scans, reviews and uploads received documentation into departmental systems. Prepares and submits forms of different formats to various multiple recipients to meet implied deadlines. Drafts in English and/or German and sends written correspondence to clients and contacts.

Coordinates meetings, events, schedules and assists with meeting requirements such as venue, lodging and transportation. Composes and generates correspondence related to calls, visits, meetings or events.
Contributes to the development and supports the implementation of new or improved systems, processes and procedures in accordance with the needs and priorities of the department and the mission.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.


• School leaving exam (Abitur or equivalent) and a minimum of three years full-time work experience in an office environment; or,
• University degree and a minimum of 4 months full-time work experience in an office environment


• Professional level in English (written and oral)
• Professional level in German (written and oral)


Work experience in an office environment to include the following activities:
• Working experience with databases or similar software; with SAP or other Enterprise Management Software,
• Using various word processing, data management and email software systems (systems such as Microsoft Suite); and,
• Providing advice and guidance to clients.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.


• Professional level in English (written and oral)
• Professional level in German (written and oral)


• Ability to work effectively with various word processing, data management and/or email software systems
• Ability to work accurately and with attention to detail
• Ability to manage priorities
• Ability to provide accurate advice and guidance to clients
• Ability to communicate orally and in writing clearly and appropriately
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Intermediate level of French
• Experience working in an international environment or an international organization

Organizational Needs:

Operational Requirements:
• The willingness and ability to work overtime according to operational needs.

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.
• Candidates must maintain a valid passport.

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Germany, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to Germany does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
• Note: Due to Covid-19, you may experience some delay in the recruitment process. We are working hard to minimize any disruption. You may find more information in the sections below.

How to apply:
• Please complete the online application form and submit your cover letter and C.V. in English or French. Please include in your C.V. document copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency and work permit by creating one pdf document.

• Please submit a cover letter in English or French explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential qualifications.

• Applications which do not include the requested documents or information in the CV or cover letter will be rejected.

• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• The Embassy of Canada in Germany does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate part-time or full-time openings at the Embassy of Canada in Germany which might arise in the 12 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

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