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Job Ref:

Job Title:
Mission Administration Officer (MAO)

199,343.00 BRL plus benefits

Vacancy type:

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Brazil.



Rio De Janeiro, Brazil

Closing date for applications:
05-05-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general direction of the Head of Mission (HOM),
A) Organizes and directs the Mission’s Common Services Program encompassing financial management, human resources, property and material, communications and administrative services;
B) Oversees the consular program;
C) Advises the HOM and Program Managers on Departmental and Central Agency Policies, regulations and directives;
D) As the Financial Officer, manages and controls the mission’s financial management plan in consultation with the HOM and Committee on Mission Management (CMM);
E) Organizes and directs mission support services;
F) Fosters and maintains liaison with other diplomatic mission representatives, appropriate local government authorities, and private sector contacts;
G) Directly supervises four (4) locally engaged staff: Common Services Officer (LE-O1); one Common Service Assistant (LE-A2) and one Property Assistant (LE-A2); and one Consular Assistant (LE-A3);
H) Performs other related duties.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Bachelor’s degree in Administration, Business Administration, Finance, Human Resources, Labour Relations
or Bachelor’s degree from a recognized institution with a minimum of 5 years work experience in a related field.

• Fluent in Portuguese (reading, writing, and speaking)
• Fluent in English (reading, writing, and speaking)

• Experience working in a corporate services environment with more that 25 employees within a private sector company, a government office, a diplomatic mission and/or an international governmental organization.
• Demonstrated experience in providing hands-on expertise and leadership in a combination of administrative service functions, including finance, contracting, human resources, and/or real property for a minimum of 5 years;
• Demonstrated experience managing large, complex tasks and/or projects;
• Demonstrated experience in effectively supervising staff for a minimum of 5 years;
• Demonstrated experience in creating and executing business plans.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• General knowledge of local, state, and/or federal laws related to property and human resources;
• General knowledge of local contracting practices, property management, project management principles, and budget planning and tracking.

• Client Focus
• Effective Interpersonal Relations and Respect
• Sound Judgment
• Integrity/ Values and Ethics
• Conceptual Thinking and Problem Solving
• People / Team Leadership

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV:
• Proficiency in French (reading, writing, and speaking)

Organizational Needs:

Operational Requirements:
Ability to travel to Canada and elsewhere within the Brazil. Exposure to stress due to high volumes of work, frequent interruptions and multiple demands. Must be able to work overtime on short notice. May be required to travel within Brazil on short notice.

Condition(s) of Employment:
The appointment of the successful candidate will be subject to a Reliability Status Check (RS) obtained by Management. To conduct the Reliability Status Check (RS), the candidate must submit the following documents on being selected by the Mission: Police report certificate; Letter of recognition from your bank stating your name, years of client service and your address. Professional and educational certificates; Brazilian I.D. and/or Passport; Certificate of Canadian Citizenship (if applicable); Birth Certificate; 3 x Passport photos; Letter(s) of reference; Valid work permit (where applicable).

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Brazil, who meet all of the essential requirements, and whose applications are received by the closing date. Please note that the Consulate General of Canada in Rio de Janeiro, Brazil does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. The Canadian Consulate strives to promote and maintain a representative workforce. Qualified candidates self-identifying as Black, mixed race, Indigenous or as persons with disabilities are encouraged to apply.

Important Notes:
How to apply:
• Applications will only be considered when received through our portal.
• Candidates must clearly demonstrate in their covering letter how they possess the essential qualifications and, if applicable, the qualifications considered to be assets, by explaining clearly and concretely how they satisfy each criterion related to education and experience and linguistic profile with respect to the essential qualifications and, if applicable, with respect to each qualification considered to be an asset.
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Consulate General of Canada in Rio de Janeiro, Brazil does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Consulate General of Canada in Rio de Janeiro, Brazil which might arise in the 12 months following the completion of this recruitment process.
• Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
• Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Sorry, this vacancy is closed.

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