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Job Ref:

Job Title:
Trade Commissioner Assistant

330,258,236 VND plus benefits (Please see Other Information below) *

Vacancy type:
Fixed term

Term Details:
This position is a LES (Locally Engaged Staff) specified term position with 6 months’ duration (approx. May - December 2021), subject to the Terms and Conditions of Employment for LES in the Consulate General of Canada in Ho Chi Minh City



Consulate General of Canada in Ho Chi Minh City, Vietnam

Closing date for applications:
09-05-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
The Canadian Trade Commissioner Service is a world-wide network of professionals dedicated to advancing Canada's global commerce. These professionals work with government and business to identify opportunities as well as obstacles to trade so that they can act on them to allow trade to happen.

Under the general direction of the senior trade commissioner this position supports the delivery of Canada’s international business development program. The incumbent is responsible for:
• Assisting Trade Commissioners respond to inquiries from Canadian exporters, investors or service providers that are related to trade promotion;
• Providing administrative support to the commercial program by drafting correspondence, coordinating appointments for trade commissioners, and overseeing the organization of the section's electronic files, wiki and archives;
• Researching information sources and preparing responses to routine or general requests for information both from Canadian clients and local contacts, assessing trade commissioner’s needs for information material, and gathering and preparing pertinent information material to assist them in their work (e.g., marketing material for outcalls, local market reports, general information on Canadian industry, etc.);
• Providing logistical support to the team for the organization of promotional events, as well as high level and business delegation visits;
• Perform other duties as required to support the trade section, the mission, and the Government of Canada.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Graduated from a recognized university with a Bachelor’s degree or above, preferably with a major related to accounting, finance, commerce, international relations, international trade, international development, or an acceptable combination of post-secondary education and work experience.

• Excellent proficiency in English (reading, writing and speaking).
• Native fluency in Vietnamese (reading, writing and speaking).

Please note that English language skills will be assessed through the interview and written exam.

• At least one (1) year of recent experience providing administrative support in an office environment.
• Experience in records management.
• Experience in providing direct service to clients.
• Experience working with an international organization in the public or private sector, or with an international non-governmental organization.

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Knowledge of general office procedures and practices.
• Knowledge of the Canadian Trade Commissioner Service.
• Knowledge of Vietnamese government agencies, government structure and ministries.

Abilities / skills:
• Ability to use a range of computer applications such as MS Windows, Word, Excel, Outlook, Powerpoint, etc.
• Ability to communicate in English and Vietnamese effectively and clearly both orally and in writing.
• Ability to set priorities, plan and organize work.
• Ability to analyze and interpret information quickly and efficiently according to established criteria and to determine next actions required.
• Ability to pay attention to details and concentrate in order to maintain a high degree of accuracy in data entry and output.
• Ability to synthesize information and identify and relay relevant details efficiently and make recommendations.
• Ability to establish and maintain effective interpersonal relationships with clients, colleagues and supervisors.
• Ability to adapt quickly to procedural and technological changes.
• Ability to work effectively under pressure to meet deadlines.
• Ability to work independently and as part of a team to achieve common objectives.

• Strong sense of client service.
• Professional integrity.
• Discretion and good judgement.
• Effective Interactive Communication - Communicates for maximum results.
• Initiative.
• Flexibility and adaptability.
• Effective performance under pressure.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Experience working in a diplomatic mission.
• Experience in developing, planning and coordinating events.
• Very good proficiency in French (reading, writing and speaking)

Organizational Needs:

Operational Requirements:
• Hours of work: Mondays-Thursday: 08:00 to 16:30 and Fridays: 08:00 to 13:30
• Willing and able to work overtime as required including evenings and weekends, often on short notice.
• Willing and able to travel domestically and internationally as required.

Condition(s) of Employment:
• Legally permitted to work in Vietnam, possesses valid work permit, visa, or work status.
• The appointment of the successful candidate will be on a term basis for approximately 6 months.
• Ability to obtain and maintain a valid “Reliability Status” security clearance from the Government of Canada, including providing, among other things, a criminal record check and validation of qualifications.

Area of selection:
This position is open to candidates who hold documentation allowing them to work in Vietnam without restriction, all current Consulate General employees occupying an indeterminate or term position, emergency employees, and spouses and dependents of Canada Based Staff, who meet the essential qualifications and conditions of employment, and whose applications are received by the closing date and time. Short-listed candidates should be able to participate in written tests and/or interviews in Ho Chi Minh City or by videoconference. The successful candidate will be required to relocate to Ho Chi Minh City at own expense. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to Apply:
• Applications must be submitted through this website by 23:59 on 9 May, 2021, Ho Chi Minh local standard time (GMT +7)

• Only applications received through the aforementioned website before the closing date will be accepted.

• Applicants should send a résumé and covering letter in English or French which addresses each of the essential qualifications and any assets qualifications with specific and comprehensive information supporting each item.
- Clear and concise written applications must include an Application Cover Letter (2 pages maximum) and Curriculum Vitae in English or French.
- The Application Cover Letter must indicate why the candidate meets the essential qualifications in the areas of: education, language, and experience. It is not sufficient simply to assert that one meets the requirements or to list current responsibilities.
- Candidates may submit IELTS, TOEFL or TEF results to support their linguistic capacities.
- Any application missing any of the requested documents or requested information will be automatically rejected.
- Reference verifications shall be conducted as a part of the hiring process.

• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.

• We thank all applicants for their interest, but we will only contact those who pass the initial screening.

Other Information:
• Costs arising from participation in this selection process will be each candidates’ responsibility. The Consulate General of Canada does not reimburse any competition costs, nor does it reimburse any relocation costs in the event of

• The Consulate General of Canada does not directly or indirectly sponsor work permits and does not assist successful candidates in obtaining a residence or work permit.

• *Starting Annual Salary - Before tax and social insurance scheme contributions (Canadian or Vietnamese, as applicable); and 13th month bonus; salary is non-negotiable.

• Applicants who fail to confirm their attendance at our written exam and/or interview will be considered withdrawn from the process.

• Applicants are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language (English or French) in their application.

• If candidates need any special assistance in terms of attending exams or interviews, then please let us know at during the application process.

• This competitive staffing process may be used to create an eligibility list of qualified candidates for this position and/or similar positions with various tenures, including indeterminate and term at the Consulate General of Canada in Ho Chi Minh City, which may arise in the 12 months following the completion of this recruitment process. If the selected candidate is already an active Locally-Engaged Staff (LES) employee, the eligibility list may also be used for assignments or acting appointments. When you submit your application, you must specify at least one type of employment tenure for which you are interested in being considered (e.g., indeterminate only) so that we may create applicable eligibility lists.

Sorry, this vacancy is closed.

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