Government of Canada

4499

IBD Administrative Assistant

The starting salary for a part-time position is 18,979 Euros gross per annum

Indeterminate

Part-time 50%, 18.75 hours per week. This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Germany.

Assistant

LE-A2

Berlin, Embassy of Canada to Germany

14-06-2021 at 23:59 UTC/GMT

Canada’s Trade Commissioner Service (TCS) is a worldwide network of professionals in international business development (IBD), with preferred access to business knowledge and contacts, who are committed to advancing Canadian commercial and economic interests abroad. This position contributes to the delivery of the IBD program at the mission by delivering services to clients in accordance with TCS policies and guidelines, and Government of Canada policies and priorities for international trade, investment, and innovation, with the objective of helping Canadian clients make better business decisions abroad. All Government of Canada employee activities are governed by the Government of Canada’s Code of Values and Ethics.

Summary of Duties:
Under the direct supervision of the Senior Trade Commissioner at the Embassy of Canada in Berlin, the Trade Commissioner Assistant provides daily administrative support and services; maintains and administers the Trade Program budgets, providing updates and projections on a regular and ongoing basis; provides and creates information and documentation; provides support for on-going trade program activities; responds to service requests from clientele and performs other duties as required.

Essential Qualifications
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:

• Completed post-secondary degree or an equivalent combination of education, training and/or experience

Language:

• Fluent level (written and oral) of German
• Fluent level (written and oral) of English

Experience:

• Significant work experience* in an administrative position
*Significant work experience is defined as two years full/part-time experience

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:

• Knowledge of computer software (MS Office Suite, email, spreadsheets, Internet search)
• Knowledge of standard office procedures and practices

Abilities/Competencies:

• Focus on Quality and Details
• Teamwork and Cooperation
• Ability to plan/prioritize/organize/meet deadlines
• Effective Interactive Communication

• Working ability in French

• Ability and willingness to work overtime, often on short notice, including after regular Embassy opening hours, in support of events and activities of the Commercial Section.

• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent. Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.

Open to internal and external applicants who are legal residents or citizens of Germany, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to Germany does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to apply:
• Please complete the online application form and submit your cover letter and c.v. in English or French. Please include in your c.v. document copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency and work permit by creating one pdf document.

• Please submit a cover letter in English or French explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential qualifications.

• Applications which do not include the requested documents or information in the CV or cover letter will be rejected.

• Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-BRLIN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• The Embassy or consulate of Canada in Germany does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate part-time or full-time openings at the Embassy or consulate of Canada in Germany, which might arise in the 12 months following the completion of this recruitment process.