Government of Canada
Symbol of the Government of Canada

Government of Canada



  1. Home
  2. >
  3. Our Office
Job Ref:

Job Title:
Residential Property Coordinator

£38,795 per annum plus excellent benefits

Vacancy type:
Fixed term

Term Details:
Acting/Term appointment from August 2021 to October 2022 with the possibility of an extension or transfer to an indeterminate appointment.



Canada House, Trafalgar Square SW1

Closing date for applications:
13-06-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
The Residential Property Coordinator is responsible and accountable for providing coordination and administration services in support of the High Commission of Canada’s portfolio of over 60 Crown-owned residential properties across London. The duties include:
• Developing and implementing a preventative maintenance program
• Planning, organizing and implementing a materiel management program (e.g., furniture, furnishings, appliances, inventories)
• Acting as the main contact for incoming CBS assigned to certain SQs, ensuring the SQ is ready for occupation, liaising with the new occupants during settling in
• Liaising with tenants and responding to tenant requests
• Inspecting properties and meeting with occupants to flag up deficiencies and developing plans of action for the repair of items identified
• Contracting for construction and maintenance services, liaising closely with contractors, and performing quality control function
• Financial and administrative tasks.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• A Levels or equivalent

• Fluent in English (oral, written, comprehension)

• Minimum of 1 year recent* experience working in any of the following areas: property/estate management, materiel/inventory management, building/construction contract administration, tenancy services, procurement and coordination of work of building/construction contractors.
• Minimum 1 year recent* experience working with GAC’s Finance and Administration System (FAS, previously called IMS)
*Recent is defined as within the last 5 years.

Asset Qualifications:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Ability to manage and track multiple projects and associated expenditures
• Ability to plan, organize and prioritize workflow and coordinate information
• Ability to work in a flexible environment with changing priorities and demands
• Client focus
• Ability to deal effectively with difficult clients
• Attention to detail
• Initiative and judgment
• Microsoft Office (Word, Excel, PowerPoint) databases

Organizational Needs:

Operational Requirements:
• Overtime and weekend work may be required on occasion

Condition(s) of Employment:
• Hours of work will be 37.5 hours per week, worked Monday to Friday at a time to be agreed with the supervisor.
• Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain a Reliability Status (RS) security screening (including a criminal record check).
• Copies of educational qualifications will be required at the interview stage of the process.
• Successful candidates must have a valid passport and the required documentation allowing the right to work in the UK. Documentation will be required.

Area of selection:
Open to all indeterminate and term locally engaged employees at the High Commission and Canada Based Spouses who are currently resident in the UK, who hold current documentation allowing them to work in the UK without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date. Candidates holding documentation/visas not renewable in the UK such as the Youth Mobility Visa will only be eligible if the expiry date of the visa is later than the termination date of employment (as minimum to be past October 2022). Please note that the High Commission of Canada does not reimburse any travel costs to and from assessments or interviews nor does it reimburse any relocation costs. The High Commission of Canada does not sponsor work permit applications on behalf of candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:
• Please follow the link : and complete the online application form.
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The High Commission of Canada is committed to conducting inclusive, barrier-free selection processes.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the High Commission of Canada in London, UK that might arise in the 12 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

Primary navigation