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Job Ref:

Job Title:
Common Services Assistant

65,123.00 BBD plus benefits

Vacancy type:

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Barbados



Bridgetown, Barbados

Closing date for applications:
11-06-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
The Common Services Program is responsible for the effective and efficient management and operations of the mission through the provision of high quality administrative support to one or more of the following services in at the mission, Property and Material Maintenance, Contracting and Procurement, Accounting and Finance, Events Coordination, Fleet Coordination, Human Resources, Mail Room and Protocol and Customs. The Common Services Assistant is an administrative support position and the position typically reports to the Common Services Officer or the Counsellor (Management) and Consul. Work is performed under general supervision.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Associate’s degree from an accredited college; OR completion of a certificate program for administrative assistants; OR an acceptable combination of relevant experience, education, and training related to the duties and specific areas of competence required by the position.

Fluency in English (oral and written)

• Minimum of two (2) years of experience providing administrative support services to a diverse team in a professional office environment;
• Experience preparing financial documents for payment and tracking budgets;
• Experience providing advice and guidance to clients in a front-line client service role.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral in-person, remote or recorded interview, a role-play, practical tests, a presentation and/or psychometric assessment.

• Knowledge of general administrative principles, including, but not limited to, information management principles, office organizational procedures, generally accepted meeting, email & phone etiquette, etc.
• Knowledge of and proficiency in computer software and systems, including Microsoft Office Suite.
• Knowledge of budget management procedures.

• Strong problem-solving skills;
• Effective time and priority management while maintaining attention to detail and quality of work;
• Ability to function independently and as part of a team;
• Strong orientation to detail and organizational skills; and
• Demonstrated basic mathematical skills with the ability to maintain spreadsheets and to work with established processes.

Asset Qualifications:
•Ability to work in French is an asset, but not a necessity
•Experience using Government of Canada financial and HR systems such as SAP/IMS and ABRA

Organizational Needs:

Operational Requirements:
Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week. The incumbent will be required to work overtime and travel on an as-needed basis.

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. As the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in Barbados so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period which includes a criminal record check, credit check, and validation of qualifications.

Area of selection:
This selection process is open to internal and external applicants who are legal residents or citizens of Barbados, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the High Commission of Canada in Bridgetown, Barbados does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply:
• Candidates are required to upload a CV and cover letter in English or French. Applications which do not include the requested documents or information will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties or do not have access to a laptop or desktop computer must report these to prior to the closing date. Failure to do so will result in the application being rejected.
• Please note - the closing time for accepting applications is 6 pm Eastern Time (local Washington, DC time).

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Later in the process, reference checks will be sought for candidates who succeeded all of the assessments.
• The High Commission of Canada in Bridgetown, Barbados does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the High Commission of Canada in Bridgetown, Barbados which might arise in the 12 months following the completion of this recruitment process.
• Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
• Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Sorry, this vacancy is closed.

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