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Job Ref:

Job Title:
Executive Program Assistant - Canadian Defence Liaison Staff (CDLS London)

£38, 795 GBP gross per annum plus excellent benefits. Hours of work: 37.5 hours per week Monday to Friday.

Vacancy type:

Term Details:
Duration of term – Acting or Term appointment until August 2022 covering maternity leave. This process will be used to create a list of eligible candidates for similar positions either term or indeterminate. This position is a Locally Engaged Staff (LES) position, subject to the Terms and Conditions of Employment for LES in London.



Canada House, Trafalgar Square SW1

Closing date for applications:
30-06-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
Reporting to the Commander Canadian Defence Liaison Staff (London) (CDLS(L), the incumbent is the senior program assistant and secretary in CDLS(L), the incumbent provides guidance and advice to both military and civilian personnel and must have experience in senior administrative positions with demonstrated ability to assume responsibility for tasks and projects as required. The incumbent will be required to often act without supervision so the ability to make decisions without reference to other staff and without delay is essential. The incumbent is also responsible for coordinating tasks with HCC driver and driver service for hire. Due to the very high level of contact in the diplomatic, social, commercial and military communities in Britain, NATO and in Canada, the incumbent must project a confident and knowledgeable manner, both in person and in all manners of communication.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and Curriculum Vitae (CV) how they meet each of these essential qualifications. Only candidates who meet all the Essential Requirements will proceed to the next stage of the process.

• A’ Levels or equivalent

• Fluent* in English (oral, written, comprehension).

* Fluency will be assessed by a variety of means including written assessment and interview.

• At least 4 years’ experience working in an administrative environment; executing financial processes and procedures; providing advice, organising, managing and implementing special events; arranging meetings and diary management.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written or online examination, an oral interview, role-play, practical tests, presentations, psychometric assessment and/or reference checks.

• Good judgement
• Initiative: ability to organize, to plan and to prioritize own work within tight deadlines and changing priorities
• Ability to develop and implement administrative procedures and practices
• Strong teamwork and co-operation
• Attention to detail
• Effective oral and written communication

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Advanced knowledge of Outlook
• Fluency in French

Organizational Needs:

Operational Requirements:
• Overtime will be necessary on occasion sometimes without advance notice.
• Hours of work will be 37.5 per week, worked Monday to Friday at time to be arranged by the supervisor.

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record check) which you currently possess.
• Copies of educational qualifications will be required at the interview stage of the process.
• Successful candidate must have the required documentation allowing the right to work in the UK. Documentation will be required.

Area of selection:
Open to all indeterminate and term locally engaged employees at the High Commission, and Canada Based Spouses, who are currently resident in the UK, who hold current documentation allowing them to work in the UK without restriction, who currently possess enhanced reliability status security clearance, who meet all of the essential requirements stated and whose applications are received by the closing date. Those candidates holding documentation/visas not renewable in the UK such as the Youth Mobility Visa will only be eligible to apply for this position if the expiry date of the visa exceeds the term duration. The High Commission of Canada does not reimburse any travel costs to and from assessments or interviews nor does it reimburse any relocation costs. The High Commission of Canada does not sponsor work permit applications on behalf of candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
• Candidates are required to upload a cover letter and CV in English or French.
• Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.
• The High Commission of Canada in London, UK does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• The High Commission of Canada does not sponsor work permit applications on behalf of candidates.
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings, at the High Commission of Canada in London, which might arise in the 12 months following the completion of this recruitment process, with various tenures, including indeterminate or term.
• The High Commission of Canada is committed to building a diverse workforce.
• The High Commission of Canada is committed to conducting inclusive, barrier-free selection processes.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• If you have any questions at any stage of the recruitment process, please send an email to:

Sorry, this vacancy is closed.

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