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Job Ref:

Job Title:
Program Assistant

USD $24,812 gross per annum plus thirteenth (13th) month bonus equivalent to one month of the base salary

Vacancy type:

Term Details:
This is a Locally Engaged Staff (LES) position, subject to the Government of Canada terms and conditions of employment of the LES in Mozambique



Maputo, Mozambique

Closing date for applications:
02-08-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Deputy Director of Planning, Analysis and Governance (International Assistance), the Program Assistant provides a variety of administrative support functions to the team, including but not limited to: tracking budget expenses, processing payments, scheduling meetings, assisting in meeting preparations and hospitality events, making travel arrangements for team members, drafting correspondence in accordance with office policies, data entry, as well as researching and compiling information.

Essential qualifications:
Candidates will initially be screened against the essential qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• University degree from a recognized university or a college diploma in business administration.

• Fluent English (spoken, written, comprehension)
• Fluent Portuguese (spoken, written, comprehension)

• Minimum of one-year experience of administrative support to a manager or a team.
• Experience in event planning and / or tracking budget expenses.

Rated Requirements
Candidates will initially be screened against the essential qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Knowledge of event planning and / or tracking budget expenses.

• Ability to manage own time, balance multiple priorities and consistently meet deadlines;
• Ability to establish and maintain effective and professional interpersonal relationships with colleagues, management and other relevant internal and external contacts;
• Demonstrates flexibility and adaptability;
• Strong and consistent attention to detail;
• Sound judgement and professional integrity;
• Ability to work under pressure;
• Organization skills.

Asset Qualifications:
Preference may be given to candidates who meet one or more asset qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• More than 1.5 years of experience providing administrative support to a manager and a team
• Experience providing administrative support to an international or diplomatic organization.
• Working knowledge of French (spoken, written, comprehension).

Organizational Needs:

Operational Requirements:
• Working hours 37.5 hours per week over a 5-day work week;
• Ability to work overtime occasionally outside normal working hours.

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide local address as proof of residence in a specific city, region or country so that if selected, will appear on the letter of offer.
• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record and credit check).
• Proof of eligibility to work in Mozambique and copies of educational qualifications will be required at the interview stage of the process.

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Mozambique, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the High Commission of Canada in Mozambique does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Please do NOT include any personal data in these documents (cover letter and CV) such as age, date of birth, gender, marital status, religion, a picture. Please only include information relevant to the vacancy as requested in the job poster.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The High Commission of Canada in Maputo, Mozambique does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at High Commission of Canada in Maputo, Mozambique which might arise in the 12 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

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