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Job Ref:

Job Title:
Common Services Assistant

Starting salary 467,672 CZK per annum for a full time job (37.5 hrs/week)

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in the Czech Republic. This position is permanent – full time 37.5 hrs/week Hours of work: Monday to Thursday: 08h00-16h30; Friday 08h00-14h00 (includes 30 minute unpaid lunch).



Prague, Embassy of Canada

Closing date for applications:
26-09-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Common Services Officer (CSO) with primary responsibilities for the following:

Provides accounting and financial services to the mission by:
1. maintaining financial data,
2. financial coding and processing invoices for payment;
3. completing the deposit and recording of all public funds

Provides HR support to the mission by:
1. assisting with staffing and recruitment processes,
2. preparing employment and pay certificates,
3. maintaining personnel files

Provides administrative support:
1. Communicating, liaising and corresponding with key contacts clearly,
2. Research and compilation of materials as requested

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.


• Fluency in English (oral & written) C1
• Fluency in Czech (oral & written) C2

• Completed secondary education (Maturita) or higher.


At least 2 years experience providing financial, human resources or administrative support in an office environment

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.


• Knowledge of basic accounting procedures;
• Knowledge of file and information management,
• Knowledge of MS Office software applications,
• In-depth knowledge of Excel


• Ability to accurately prepare charts, tables or plans in Word and Excel;
• Ability to plan, control and organize and prioritize day-to-day tasks and deliverables
• Excellent communication skills
• Ability to plan and prepare events
• Client focus,
• Focus on quality and details,
• Adaptability / Flexibility
• Teamwork and co-operation

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:
• Ability to speak French
• Experience working in an international organization
• Knowledge of SAP

Organizational Needs:

Operational Requirements:
• Overtime may be required occasionally
• Travel may be required occasionally
• Hours of work: Monday to Thursday: 08h00-16h30; Friday 08h00-14h00

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Any job offer is subject to receipt of satisfactory references
• Obtain and maintain a reliability rating (security clearance – including a criminal record and credit record) from the Government of Canada covering the entire employment period.

Area of selection:
Open to internal and external applicants who are legal residents or citizens of the Czech Republic, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to the Czech Republic does not sponsor work authorizations neither directly nor indirectly. The Government of Canada is an equal opportunities employer and encourages applications from members of diverse sections of the community and/or individuals who have experience working with diverse communities. Candidates will be considered on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
Note: Due to Covid-19, you may experience some delay in the recruitment process. We are working to minimize disruptions. More information can be found in the sections below.
How to apply:
• Please complete the online application form and submit your cover letter and c.v. in English or French. Please include in your c.v. document copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency and work permit by creating one pdf document.
• Please do NOT include personal data in these documents (cover letter and CV) such as: age, date of birth, gender, marital status, family status, religion, a picture. Please only include information relevant to the vacancy as requested in the job poster.

• Please submit a cover letter in English or French explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential qualifications.

• Applications which do not include the requested documents or information in the CV or cover letter will be rejected.

• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• The Embassy of Canada in the Czech Republic does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Given the current movement restrictions in the Czech Republic and fluidity of the situation due to COVID-19, the nature of the interview process will be determined at a later date.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada in Prague which might arise in the 12 months following the completion of this recruitment process.

• Applications will only be considered when received through our portal. Link for this job poster -

Sorry, this vacancy is closed.

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