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Job Ref:
4620

Job Title:
Common Services Assistant

Salary:
5,496.577 ISK gross per annum

Vacancy type:
Indeterminate

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Iceland.

Level:
Assistant

Classification:
LE-A2

Location:
Reykjavik, Iceland

Closing date for applications:
27-09-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
The Common Services/Administrative Assistant (LE-A2) provides administrative support and services to Management & Ambassador, Reception duties, Acts as Consular support and back-up; provides and creates information and/or documentation; provides support for ongoing program activities; responds to service requests from clientele and performs other duties as required.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications. Only those candidates who have all the essential qualifications and demonstrate this clearly within their application will then proceed to the next stage of the process.

Education:
• Completion of Secondary school (Lyceum)

Language:
• Fluency in English
• Fluency in Icelandic

Experience:
• Minimum of 1 year of experience in government or a private sector company relevant to the position; periods of completed internships will count.
• Experience working in an office with a strong focus on client service orientation and following standard office procedures.

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of basic administrative procedures, client services and support
• Knowledge of Microsoft Office (Excel, Outlook, Word)

Abilities:
• Ability to communicate effectively in English & Icelandic – orally and written
• Adaptability and flexibility
• Attention to detail
• Initiative
• Client focus
• Interpersonal skills
• Judgement, including ability to prioritize
• Professional integrity

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Fluency in French
• Previous experience with the Canadian Government or in a public sector environment
• Knowledge of Canada and Iceland

Organizational Needs:

Operational Requirements:
• Willingness and ability to occasionally work outside regular working hours and/or weekends, when required.
• Hours of work: 37.5 hours per week, 5 days per week.
• Valid drivers licence for Iceland/Passenger vehicles

Condition(s) of Employment:
• Able to obtain and retain a Government of Canada Reliability Status Clearance (ERC). Please note that ERC must be maintained throughout your employment at the Embassy, as failure to do so may result in dismissal.
• Must have a valid authorization to work and reside in Iceland.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Iceland, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada in Iceland does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:
• Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=4620& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes:
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Iceland does not reimburse any travel costs to and from interviews / exams nor does it reimburse any relocation costs.
• If candidates need any special accommodation for exams or interviews, please let us know in advance of these assessments.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Iceland which may arise in the 12 months following the completion of this competition with various tenures including indeterminate or term.




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