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Job Ref:

Job Title:
Guangzhou – Common Services Assistant, LE-A2

Starting Annual Gross Salary: Approximately RMB 105,353 (before tax and employee social insurance contributions; employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Vacancy type:

Term Details:
** There is one indeterminate position to be filled. This competitive staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions at the same level with various tenures, including indeterminate and term at the Consulate of Canada in Guangzhou. If the selected candidate is already an active Locally-Engaged Staff (LES) employee, the eligibility list may also be used for assignments or acting appointments. **




Closing date for applications:
26-09-2021 at 23:59 UTC/GMT

Summary of position:
The position is an administrative support level position of the Common Services Program.
Provides advice and information to internal and external clients based on the use or adaptation of standard rules, practices and procedures pertaining to various types of requests and recommends changes on procedures and practices to improve effectiveness, efficiency and cost-effectiveness; prepares standard documents and forms on different systems for different recipients; creates paper and/or electronic files; maintains records/data, files, lists databases and statistics; researches and compiles data, verifies documents and information for completeness/accuracy and identifies and resolves discrepancies; maintains a network of operational contacts; responds to routine enquiries for documentation or information related to area(s) of responsibility from internal or external clients; coordinates meetings, events, schedules or travel; perform other duties as required.

Essential qualifications:
• Minimum Bachelor’s degree from a recognized university, OR an acceptable equivalent through the combination of education and work experience

• Proficiency in English (reading, writing, listening, speaking)
• Proficiency in Mandarin (reading, writing, listening, speaking)

• Minimum of one year’s experience with general administrative duties
• Minimum of one year’s experience in providing client services
• Experience related to accounting, financial management or budgeting

• Advanced knowledge of Microsoft Office applications including Outlook, Word and Excel
• Knowledge of accounting/bookkeeping/budgeting
• Knowledge of office administrative management practices, processes and procedures in finance and in at least one of the following areas: human resources, logistics, procurement and contracting

• Ability to write effective business correspondence in English and Chinese
• Ability to perform well in a busy office environment
• Ability to manage data efficiently and to produce report

Personal suitability:
• Adaptability and Flexibility – Willingly alters normal courses of action
• Client Focus – Takes personal responsibilities for correcting client problems
• Focus on Quality and Details – Monitors data or projects
• Effective Interactive Communication – Checks understanding and clarity
• Judgement – Applies sound judgement when analyzing problems or situations
• Teamwork and Cooperation – Express positive attitudes and expectations of team or team members

Asset Qualifications:
Preferred standing may be given to those candidates who also meet the following:

• Proficiency in French (reading, writing, listening and speaking)
• Proficiency in Cantonese (reading, writing, listening and speaking)

• Previous work experience in at least one of the following: HR, logistics, procurement and contracting
• Previous work experience in an international organization or diplomatic missions

• Knowledge of financial system SAP

Organizational Needs:

Operational Requirements:
• Ability and willingness to work overtime on short notice as required;
• Able to travel domestically and internationally as required

Condition(s) of Employment:
• Ability to obtain and maintain a valid working authorization in China. Per Chinese regulations, the Embassy / Consulates can only facilitate working visas for Canadian citizens.
• Ability to obtain and maintain a valid “Reliability Status” security clearance.
• Ability to obtain and maintain a valid Guangzhou Residence Permit

Area of selection:
This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interview in Guangzhou at own expense. The successful candidate will be required to relocate to Guangzhou at their own expense.

Important Notes:
Candidates must apply using our online application. Applications submitted by email will not be accepted.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and your Curriculum Vitae (CV) in either English or French.

Your Application Letter should indicate how and why you meet the mandatory requirements as listed above under the Area of Selection, Education, Language, Experience, Abilities/skills and Personal suitability factors.

Incomplete applications will not be considered.

We thank all applicants for their interest. Please ensure that you provide contact information (e-mail, phone, mobile, etc.) so that we can easily contact you.

If you have any questions, please send email to
Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.

The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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