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Job Ref:

Job Title:
FPDS Officer

JPY 7,233,749 -11,936,887 per annum. The starting salary will be the lowest amount of the salary range.

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Japan.



Embassy of Canada in Tokyo, Japan

Closing date for applications:
07-11-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
Reporting to the Counsellor of Public Affairs, the officer will participate in the delivery of the Foreign Policy and Diplomacy Service program through the Public Affairs Section of the Embassy with a focus on cultural industries and, in particular, visual and performing arts. This position requires an in-depth knowledge of the cultural and creative environment of Japan. As part of his/her responsibilities, the officer will oversee the Embassy’s Prince Takamado Gallery, and will conceive and deliver in-person and virtual cultural showcases reflecting and advancing Canadian Government advocacy priorities. The officer will also provide advice and/or support to cultural industries clients in their business development strategies, and will need to maintain high-level contacts in government, arts, diplomatic and other circles in order to engage regularly and to seek out opportunities for collaboration with local stakeholders. The promotion of Canadian arts and culture will also require the officer to develop and deliver creative content for social media.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and résumé how they meet each of the essential qualifications.

• Bachelor’s degree from a recognised university with a major in a discipline related to the job requirements (e.g. marketing, business administration, arts) or an acceptable combination of education, training and/or experience.

• Fluency in Japanese and English (written and spoken)

* Language tests may be administered


Minimum of two years’ experience in the following areas:
• Experience in developing contacts with the Japanese arts industry, including artists, promoters, gallery owners, film distributors and agents;
• Experience interacting with high level contacts;
• Experience in providing strategic advice and/or support to cultural industries clients on business development efforts;
• Experience in developing content for social media platforms including Twitter, Instagram and/or Facebook;
• Experience in planning and delivering cultural showcase events such as gallery exhibitions, discussion panels, and/or film screenings;
• Experience in planning, delivering and/or promoting cultural and creative industries in the Japanese market;
• Experience in managing budget; and
• Experience in using Excel, Word and other software programs.

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Thorough knowledge of the Japanese culture and cultural industry market, business environment, trends, opportunities and challenges

• Ability to set priorities, meet deadlines and work under pressure
• Ability to analyse, evaluate and make decisions
• Ability to conceive and manage large cultural projects on time and on budget
• Ability to work independently and in a team
• Ability to take initiative for own work and projects

• Interpersonal skills
• Initiative
• Judgement
• Client focus
• Accuracy and attention to details
• Adaptability and flexibility

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and résumé.
• Fluency in written and spoken French
• Experience with client relationship management software
• Experience with video recording and editing
• Knowledge of the Canadian cultural scene

Organizational Needs:

Operational Requirements:
• Occasional travel and overtime may be required.
• Candidates must be able and committed to work additional hours as required, and on short notice, which may include evenings and weekends.
• Working hours are 37.5 hours per week, Monday to Friday, 09:00 to 17:30 with a one-hour lunch break 12:30-13:30. Saturdays and Sundays are rest days.

Condition(s) of Employment:
The successful candidate must:
• Be eligible to work in Japan and must possess all valid work authorization covering the employment period (i.e. Japanese nationality, long-term/permanent residency, or their spouse/dependant).
• Have a valid “Reliability Status”; security check is required prior to appointment. The required level of security clearance must be maintained throughout the employment period.
• Health assessment may be requested at the discretion of the Head of Mission.
• All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated as a condition of employment and to attest that they are fully vaccinated prior to their starting date unless accommodation measures are granted.

Area of selection:
This position is open to individuals who are eligible to work without restrictions in Japan, who demonstrates how they meet all qualifications as outlined in the Statement of Merit Criteria below, and whose applications are received before the closing date, including embassy employees, spouse and dependents of Canada-based staff. Candidates must be available to participate in any tests and/or interviews at the Embassy of Canada to Japan, in Tokyo, during the competitive process. Please note that the Embassy of Canada to Japan does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:

• Applications must be submitted through this website by 23:59, November 7, 2021, Tokyo time.
• Only applications received through the aforementioned website before the closing date will be accepted.
• Applicants must indicate their work authorization in Japan for the duration of employment (i.e. Japanese nationality, long-term/permanent residency, or their spouse/dependant). Applicants without the required and appropriate work authorization will be eliminated.
• Applicants should send a cover letter and a résumé, in English or French, which address each of the essential qualifications and any assets qualifications with specific and comprehensive information supporting each item.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• We thank all applicants for their interest, but we will only contact those who pass the initial screening.


• Employee is eligible for commuting assistance (up to JPY 18,300 per month).
• Canadian citizens may be subject to deductions for employment insurance, Canada Pension Plan, and Canadian Income Tax.
• Please note that the Government of Canada does not reimburse any travel costs to and from interview nor does it reimburse any relocation costs.
• Applicants who fail to confirm their attendance at our written exam and/or interview will be considered withdrawn from the process.
• Applicants are entitled to participate in this appointment process in the Canadian official language of their choice. Applicants are asked to indicate their preferred official language (English or French) in their application.
• If candidates need any special assistance in terms of attending exams or interviews, then please let us know at during the application process.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar positions with various linguistic requirements and/or profiles, and/or various tenures at the Embassy of Canada in Tokyo, Japan, which might arise in the 12 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

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