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Job Ref:

Job Title:
Senior Migration Program Assistant, LE-A3

ETB 509,529 annually plus benefits

Vacancy type:

Term Details:
This is a Locally Engaged Staff position (LES), subject to the Terms and Conditions of Employment for LES in Ethiopia



Addis Ababa, Ethiopia

Closing date for applications:
15-10-2021 at 23:59 UTC/GMT

Summary of position:
Reporting directly to the Migration Program Manager (Immigration, Refugees, and Citizenship Canada), provides assistance and guidance to the MPM and other Program Assistants and Officers on administrative processes/requirements and on complex, high-profile and sensitive matters. Leads on research, liaison and reporting, stewardship and governance, promotion and recruitment, meeting organization and engagement activities and other support to the migration section and clients. The incumbent would be extremely organized, would exercise initiative in organizing work and resolving complicated problems, would have a significant command of written and oral English language, and significant knowledge of country conditions of Ethiopia, including but not limited to political, economic, and social aspects, and how they impact migration. The incumbent would be required to execute diplomacy, discretion, and the highest level of integrity in all aspects of work and personal life, adhering to Canada's Privacy Law and Values and Ethics.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Minimum Bachelor’s degree from a recognized university

• Fluency in English (written and spoken)
• Fluency in Amharic (written and spoken)

• Minimum of two (2) years recent* experience working in an office environment in an administrative support or program assistant capacity managing such tasks as budgeting, organizing travel and meetings, interpreting, etc.
• Minimum of two (2) years recent* experience working on a PC, using various computer programs and applications, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet browsers
• Minimum of one (1) year recent* experience conducting research using a variety of online and offline sources
• Minimum of one (1) year recent* experience of reporting in a professional capacity
• Minimum of one (1) year recent* experience of building networks and liaising with a variety of stakeholders such as Ethiopian government agencies, international organizations, foreign missions, or similar
*Recent is defined as within the last five (5) years.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests and/or presentations.

• Proficiency in the use of Microsoft Office Suite (Outlook, Word, Excel or PowerPoint)
• Knowledge and proficiency in the use of evidence-based research methods and social media
• Sound knowledge of the local environment and the impact of political, economic, and social factors on migration-related matters

• Effective interactive communication (oral and written)
• Ability to analyze and present information and recommendations in a clear and concise manner
• Ability to establish contact, liaise and consult with Ethiopian agencies, foreign missions, and other internal and external stakeholders
• Ability to comprehend legislation, regulations, policies and operational manuals within a defined area
• Ability to work independently, setting own priorities and take ownership of projects
• Ability to manage and prioritize tasks
• Focus on quality and attention to details
• Adaptability and flexibility
• Commitment to values and ethics, integrity, reliability, and discretion
• Personal suitability for the job (proper demeanour, professionalism, client centered approach, ability to work under pressure)

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Experience working on migration-related matters
• Experience working at an embassy, High Commission, or international organization
• Knowledge of geography, socio-economic conditions, labour markets, and educational systems in the area covered by the Addis Ababa Migration Office – Ethiopia, Eritrea and Djibouti
• A working knowledge (oral and written) of local and regional languages in Ethiopia, Eritrea and Djibouti, such as Oromo, Tigrinya, Somali or French

Organizational Needs:
The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings which might arise in the 12 months following the completion of this recruitment process.

Operational Requirements:
• Hours of work: 37.5 hours per week, Monday to Friday
• Some overtime required (on week days and/or during weekends if job demands)
• Work in high pressure environment with multiple priorities
• Some occasional travel may be necessary

Condition(s) of Employment:
• Obtain and maintain a security clearance (reliability status) from the Government of Canada covering the entire employment period
• Copies of educational qualifications will be required at the interview stage of the process
• Successful candidate must have or obtain the required documentation allowing the right to work in Ethiopia. Documentation will be required

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Ethiopia, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to Ethiopia does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments
• Please do NOT include personal data in these documents (cover letter and CV) such as; age, date of birth, gender, marital status, family status, religion, a picture. Please only include information relevant to the vacancy as requested in the job poster
• Candidates who are unable to submit their application due to technical difficulties must report these to prior to the closing date. Failure to so will result in the application being rejected

ELIGIBILITY INSTRUCTIONS (to be included in cover letter)

An assessment question has been included for candidates to complete and include in their cover letters along with the application. Please note that in order to be considered for the position candidates must answer the question below. Please include the information in paragraph form. Responses must be your original work, and cannot use text from the internet or other sources. Applications using plagiarized text will be disqualified.
You will be assessed on your spelling, grammar and effective communication on the application and further along in the process if you’re screened in. Applications that do not include responses to the two questions below will be screened out.

Question #1 (750 words maximum)
What skills and experience do you have in establishing contact and liaising with Ethiopian agencies, foreign missions, and your employer’s internal and external stakeholders?

Question #2 (750 words maximum)
Describe a situation where you exhibited diplomacy, discretion, and the highest level of integrity.

Important notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block this type of email), and regularly check their email, including spam folder
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process
• The Embassy of Canada to Ethiopia does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs
• If candidates need any special accommodation for exams or interviews, please let us know in advance of these assessments
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada in Ethiopia which might arise in the 12 months following the completion of this recruitment process

Sorry, this vacancy is closed.

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