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Job Ref:
4664

Job Title:
Common Services Assistant

Salary:
KZT 6,265,859 with annual medical insurance, including family members

Vacancy type:
Fixed term

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Kazakhstan. This process will be used to create a list of eligible candidates for similar positions either term or indeterminate.

Level:
Assistant

Classification:
LE-A2

Location:
Nur-Sultan, Kazakhstan

Closing date for applications:
20-10-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
The Common Services Program is responsible for the effective and efficient management and operations of the mission through the provision of high quality common services to the Government of Canada's international network of missions.

The position is an administrative support level position of the Common Services Program.

The position typically reports to a Common Services Officer (CSO) or higher. Work is performed under general supervision and include activities in the following 7 areas:

• Real Property – Provide services to the property business line including procurement and management of the mission’s property portfolio and other properties.
• Property Maintenance – Provide services to the property business line that may include maintenance of the mission’s chanceries, official residences, staff quarters and other properties and their building systems.
• Material Management – Provide services of minor purchasing, receipt, inventory, storage, distribution, interior decoration, maintenance, repair, and disposal of materiel for the mission.
• Contracting and Procurement – Provide contracting services including procurement of goods or services up to the mission’s delegated authority.
• Common Services Program Support - Provide administrative support services to the Common Services program.
• Information Management/Information Technology – Provide initial problem resolution, basic technical support and advice, and coaching to the client community at the mission, in the absence of an on-site ITP.
• Events Coordination – Provide logistics services for mission hospitality and team-building events and for other events as determined.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and Curriculum Vitae (CV) how they meet each of these essential qualifications. Only candidates who meet all the Essential Requirements will proceed to the next stage of the process.

Education:

• Bachelor’s Degree from a recognized university or equivalent experience*.
*3 years of admin experience over and above the experience specified below.
Language:

• Proficiency in English (oral and written)
• Proficiency in Russian (oral and written)

Experience:

• 12 months of recent** experience working in an office environment in an administrative support or program assistant capacity (can be consecutive or non-consecutive)
• 6 months of experience working with clients (internal or external).
• 12 months of experience in procurement OR property management OR technical fields such as electrical, HVAC or civil engineering.

Internships will not be considered
**Recent is defined as within the last 5 years.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:

• Knowledge of general administrative principles, including but not limited to filling, office organizational procedures, generally accepted meeting, email and phone etiquette, etc.
• Knowledge of financial and administrative practices and procedures

Abilities/Competencies:

• Proficiency in the use of Microsoft Outlook and Microsoft Excel
• Ability to communicate effectively in English and in Russian, both orally and in writing
• Attention to detail including ability to follow instructions
• Organizational skills
• Ability to manage and prioritize tasks
• Critical thinking and judgement
• Values and ethics - Serving through integrity and respect
• Teamwork and cooperation

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Proficiency in Kazakh (oral and written)
• 6 months of experience providing administrative or technical support in an Embassy, Consulate or International Organization.

Organizational Needs:
-

Operational Requirements:
• Hours of Work: 37.5 hours per week, 5 days a week
• Ability to work overtime, including on weekends (compensated)
• Ability to travel and attend offsite meetings.
• Willingness and ability to undergo training.
• Adhere to Canada's Code on Values & Ethics.

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record and credit check).
• The successful candidate must be legally entitled to work in the Republic of Kazakhstan
• The successful candidate must adhere to the terms and conditions of employment as set forth in the locally engaged staff handbook.
• The successful candidate must disclose to the Embassy if they hold Canadian citizenship before being employed at the Embassy or if they obtain Canadian citizenship at any time during their employment with the Embassy.
• Successful completion of up to 1 year probation period

Area of selection:
Open to internal and external applicants who are legal residents or citizens of the Republic of Kazakhstan, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to Kazakhstan does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:
• Applications will only be considered when received through our portal. Link for this job poster - http://wfca-tpce.com/vacancyView.php?requirementId=4664&
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Kazakhstan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada to in Kazakhstan which might arise in the 12 months following the completion of this recruitment process, with various tenures including indeterminate or term.




Sorry, this vacancy is closed.

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