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Job Ref:

Job Title:
Common Services Officer

101,178 LEI (RON ) per year

Vacancy type:

Term Details:
Term details:This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Romania.



Bucharest, Embassy of Canada in Romania

Closing date for applications:
28-11-2021 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the direction of the Management and Consular Officer, the Common Services Officer manages logistical execution of program objectives and goals, including but not limited to, budget management, human resources administration, mission fleet management and the management of information and documentation of the services in accordance with established policies, guidelines and procedures. The incumbent directly plans and administers the Embassy’s budget, assist and support other section with contracting as required, manage the Embassy fleet of vehicle and overview driver assignments, as well as conducts research and analysis to advise Management on labour relations and various policy matters. The incumbent will provide and create non-routine information and/or documentation; provide complex administrative support and services; provide services to a diverse client base and initiate proactive collaboration; supervise staff, as necessary; and perform other duties as required.

Essential qualifications:
Essential qualifications
Candidates will initially be screened against the essential qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.
• University degree from a recognized institution
• C1 Fluency in English (written and spoken)
• C1 Fluency in Romania (written and spoken)
• Experience* in a client service; liaising and working with clients (internal or external), in an office environment;
• Experience* working in financial administration (e.g. accounting operations, tracking with a financial system/database, forecasting, interpreting financial data, budget management)
• Experience* in an administrative role establishing and maintaining filing systems and maintaining accurate records
• Experience working in Human Resources

*Note: Experience is defined as at least 2 years of accumulated experience.

Rated requirements
Candidates must also meet the rated requirements set out below. These are the knowledge, abilities and competencies that will be evaluated using the following methods: written exam, oral interview, role playing, practical test, presentation and/or psychometric test.
• Knowledge of budget management
• Knowledge of account payable and account receivable process
• Knowledge of Microsoft Office (Excel, Word and Outlook)
• Knowledge and proficiency in financial software packages (i.e. SAP) or similar ERP software

• Ability to organize workload, manage multiple demands and meet deadlines and priorities in a high-paced work environment;
• Ability to manage sensitive and confidential information;
• Ability to analyze problems, and provide effective solutions and recommendations to facilitate decision-making
• Ability to provide advice & recommendations
• Focus on quality and details
• Client Focus
• Integrity and respect / discretion
• Teamwork
• Good communication skills

Asset Qualifications:
Asset qualifications
Preference may be given to candidates who possess the following asset qualifications. Such candidates must clearly demonstrate in their cover letter and CV how they meet these qualifications.
• Knowledge of French
• Experience working in procurement or contracting with service providers or suppliers
• Ability to supervise

Organizational Needs:

Operational Requirements:
• Required to work directly with internal and external stakeholders
• Ability to work overtime and sometimes on short notice
• Hours of work: Full-time 37.5 hours per week, Monday to Friday
• Ability to work on Romanian holidays when the embassy is open
• Leave is at the discretion of the supervisor and may be restricted or refused during peak operating periods

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Proof of right to work in Romania and copies of diplomas will be required at the interview stage
• The position is subject to a one (1) year probationary period
• A medical certificate may also be required
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period
• All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.

Area of selection:
Open to internal candidates of the Embassy of Canada in Bucharest, who meet the essential qualifications set out below and whose applications have been received by the closing date. Please note that the Embassy of Canada in Bucharest, Romania, does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
Note: Due to Covid-19, you may experience some delay in the recruitment process. We are working hard to minimize any disruption. You may find more information in the sections below.
How to apply:
• Please complete the online application form and submit your cover letter and C.V. in English or French. Please include in your C.V. document copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency and work permit by creating one pdf document.
• Please do NOT include personal data in these documents (cover letter and CV) such as: age, date of birth, gender, marital status, family status, religion, a picture. Please only include information relevant to the vacancy as requested in the job poster.
• Please submit a cover letter in English or French explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential qualifications.
• Applications which do not include the requested documents or information in the CV or cover letter will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.
Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Bucharest does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate part-time or full-time openings at the Embassy of Canada in Bucharest which might arise in the 24 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

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