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Job Ref:
4716

Job Title:
Common Services Assistant – Property

Salary:
179,245 EGP per annum plus benefits

Vacancy type:
Indeterminate

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Egypt.

Level:
Assistant

Classification:
LE-A2

Location:
Cairo, Egypt

Closing date for applications:
05-12-2021 at 23:59 UTC/GMT

Summary of position:
Under the supervision of the Common Services Property Officer, develops a program for the maintenance, repair, upkeep and security of all crown-owned and leased properties; maintains working relations with appropriate suppliers and contractors, and liaises with owners of leased properties as instructed by the supervisor; determines the service requirements to meet the needs of the mission’s accommodations; gathers data for the development of the budget for the leasing, operation, and maintenance of all crown-held properties; assists in the maintenance of Staff Quarter leasing contract records, and ensures timely lease renewal in accordance with departmental regulations, and applicable contractual obligations; prepares invoices/financial documents to be submitted to Finance; manages the Embassy's handyman and; performs other duties as required.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Bachelor’s degree from a recognized university in construction, engineering, building management or facility management or business administration or any other discipline relevant to the position or equivalent combination of relevant education, training and experience.

Language:
• Fluency in English (oral and written);
• Fluency in Arabic (oral and written).

Experience:
• A minimum of two (2) years of recent* work experience in facility management or project management;
• A minimum of one (1) year of recent* work experience in providing office administration support, including using Microsoft Office.

*Recent is regarded as within the last five (5) years.


Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests and/or presentations.

Knowledge:
• Knowledge of principles of facility or property management, including maintenance, project management and contracting;
• Knowledge of basic systems of a commercial or residential building;
• Knowledge of basic accounting principles related to budgets and petty cash;
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook).

Abilities/Competencies:
• Ability to interpret and analyze information quickly and efficiently;
• Ability to work under pressure, plan, organize and prioritize multiple tasks and coordinate priorities within tight deadlines;
• Ability to work courteously and effectively in a multi-national team;
• Attention for details and accuracy;
• Initiative;
• Clear, polite and effective communication;
• Adaptability and flexibility;
• Professional integrity;
• Judgment.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Recent experience (within the past five (5) years) as a property officer or assistant in a diplomatic mission, a government agency, or a multinational company;
• Ability to communicate in French;
• Work experience with SAP.

Organizational Needs:
-

Operational Requirements:
• Overtime may be required occasionally;
• Working hours: 37.5 hours per week.

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization. Temporary work permits are not accepted;
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter;
• Be able to obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period (including a criminal and credit check);
• The selected candidate must hold a valid driving license or obtain a valid driving license within the six (6) months from the date of employment;
• All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.

Area of selection:
This vacancy is open to all external applicants residing in Egypt and to all mission employees occupying an indeterminate or term position, including emergency employees. Please note that the Embassy of Canada to Egypt does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our online portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Proof of academic qualifications will be required during the process.
• The Embassy of Canada in Egypt does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar indeterminate, fixed-term, full-time and part-time openings at the Embassy of Canada in Egypt which might arise in the twelve (12) months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: LES-E-Recruitment-BREU@international.gc.ca
• Due to Covid-19, some delays may occur in the progress of this recruitment process. We are working hard to minimize any disruption.


How to apply

• Please follow the link http://www.wfca-tpce.com/vacancyView.php?requirementId=4716& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-BREU@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.




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