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Job Ref:
4736

Job Title:
COMMON SERVICES ASSISTANT (HUMAN RESOURCES)

Salary:
2,631,794.00 JMD plus benefits

Vacancy type:
Indeterminate

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Jamaica

Level:
Assistant

Classification:
LE-A2

Location:
Kingston, Jamaica

Closing date for applications:
15-12-2021 at 23:59 UTC/GMT

Summary of position:
The Common Services Program is responsible for the effective and efficient management and operations of the mission through the provision of high quality administrative support to one or more of the following services in at the mission, Property and Material Maintenance, Contracting and Procurement, Accounting and Finance, Events Coordination, Fleet Coordination, Human Resources, Mail Room and Protocol and Customs. The Common Services Assistant (HR) is an administrative support position that delivers a wide range of human resource services for locally-engaged and Canada-Based staff. The position typically reports to the Deputy Management Consular Officer or Management Consular Officer. Work is performed under general supervision.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education
Post secondary Degree (program of minimum 3 years) or at least 5 years of related experience

Language
Fluency in English (oral and written)

Experience
At least two (2) years of experience providing administrative support services to a diverse team in a professional office environment;
Experience providing advice and guidance to clients


Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral in-person, remote or recorded interview, a role-play, practical tests, a presentation and/or psychometric assessment.

Knowledge
Knowledge of general administrative principles, including, but not limited to, information management principles, office organizational procedures.
Knowledge of and proficiency in computer software and systems, including MS Office.
Knowledge of the Terms and Conditions of employment at the High Commission of Canada in Jamaica


Abilities/Competencies
Ability to exercise good judgment, and to solve problems
Ability to prioritize tasks and manage a variety of responsibilities and shifting priorities as required to meet targets and deadlines
Ability to establish and maintain effective and professional interpersonal relationships with clients, colleagues, and supervisors
Effective interactive communication (oral & written)
Demonstrated ability to create and maintain spreadsheets and to work with established processes.

Personal suitability
Integrity
Attention to details
Discretion
Strong client focus

Asset Qualifications:
Professional/academic training in Human Resource Management
Ability to communicate in French

Organizational Needs:
-

Operational Requirements:
Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week.


Condition(s) of Employment:
Candidates must have a valid work authorization covering the entire employment period. As the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
Before an offer of employment can be made, candidates must provide a local address as proof of residence in Jamaica so that if selected, it will appear on the offer letter.
Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period which includes a criminal record check, credit check, and validation of qualifications.
All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.

Area of selection:
This selection process is open to internal applicants of the High Commission of Canada in Kingston, Jamaica who are legal residents or citizens of Jamaica, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the High Commission of Canada in Kingston, Jamaica does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
Special Request from Mission / Additional Comments:

All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.

IMPORTANT NOTES

How to apply:
- Candidates are required to upload a CV and cover letter in English or French.
- Applications which do not include the requested documents or information will be rejected.
- Any additional information must be included as part of these two attachments.
- Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
- Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our portal. Candidates should only apply using a laptop or desktop computer.
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- The Government of Canada does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the missions. This list might arise in the 12 months following the completion of this recruitment process.
- Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
- Later in the process, reference checks will be sought for candidates who succeeded all of the assessments.
- Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees with accommodation needs.




Sorry, this vacancy is closed.

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