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Job Ref:
4739

Job Title:
VISITS AND ACCREDITATION COORDINATOR, DND (ANTICIPATORY)

Salary:
67,220.00 USD plus benefits

Vacancy type:
Indeterminate

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in United States

Level:
Assistant

Classification:
LE-A3

Location:
Washington, United States

Closing date for applications:
12-12-2021 at 23:59 UTC/GMT

Summary of position:
Under the general supervision of the Deputy Commanding Officer of Canadian Defence Liaison Staff, Washington [CDLS (W)], Support Unit, the Visits and Accreditation Coordinator manages the accreditation of all military Attachés and provides the security certification for all Canadian Armed Forces (CAF) members posted in the U.S. and abroad who seek access to any U.S. Department of Defense facilities.

The Visits and Accreditation Coordinator is CDLS (W)’s main conduit between the Pentagon’s Foreign Disclosure Offices (FDOs), U.S. Defense Threat Security Agency, and the FDOs at all U.S. military installations. The incumbent works closely with various U.S. stakeholders on overarching policy relating to the presence of CAF members posted at various U.S. Department of Defense entities. The Visits Coordinator also acts as liaison between Canadian personnel and U.S. personnel with regard to the preparation and finalization of Visit Clearance Requests/Foreign Visits Requests (VCR/ FVR) and Extended Visit Authorizations (EVA) which grant base access and are official proof of security clearances.

In addition, the incumbent administers the Attaché Accreditation program between the Canadian Department of National Defence (DND), the U.S. Department of Defence (US DoD) and the respective military components.

Other duties include:
• Providing briefings in front of large audiences;
• Working closely with an assistant; and
• Filling-in for the Protocol Coordinator when absent.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education
Secondary school diploma or higher

Language
Fluent in English (oral and writing)

Experience
• Minimum of three (3) years of experience in office administration in a corporate or government organisation;
• Experience providing service to both internal and external clients addressing time sensitive, policy-related and/or procedural issues;
• Experience in coordinating logistics for travel, visits and/or accreditation; and
• Experience with research and making recommendations to management.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral in-person, remote or recorded interview, a role-play, practical tests, a presentation and/or psychometric assessment.

Knowledge
o K1-Strong knowledge of MS Office (Word, Excel, PowerPoint) and database management
o K3-Knowledge of Foreign Visit Requests procedure, experience using Foreign Visits System, and/or experience interpreting US Department of Defense regulations, policies, and procedures

Abilities/Competencies
o A1-Ability to effectively manage multiple projects, priorities and deadlines
o A2-Sound judgment and Discretion
o A3-Strong Sense of Self Initiative
o A4-Teamwork and Cooperation
o A5-Accuracy and Detail-Oriented
o A6-Ability to work cooperatively with personnel as well as with foreign state officials to find timely and practical solutions to unique situations

Asset Qualifications:
Ability to speak in French would be great but not required

Organizational Needs:
-

Operational Requirements:
• Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week.
• The employee must be willing and able to work occasional overtime on evening and weekends, as required.

Condition(s) of Employment:
• Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check;
• Have authorization to work in the United States in a foreign mission (US Citizens, Legal Permanent Residents or A, G or NATO-2 category visa-holders);
• All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.

Area of selection:
Open to employees of the Embassy of Canada in Washington DC who are currently occupying an indeterminate or term position at the mission who meet all of the essential requirements stated below, and whose application is received by the closing date. Please note that the Embassy of Canada in Washington DC will not reimburse relocation costs under any circumstance and that the Consulate does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
Special Request from Mission / Additional Comments:
Candidates will receive a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: https://www.international.gc.ca/country-pays/us-eu/jobs-emplois/index.aspx?lang=eng

How to apply:
• Candidates are required to upload a CV and cover letter in English or French.
• Applications which do not include the requested documents or information will be rejected.
• Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• The Government of Canada does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the missions. This list might arise in the 12 months following the completion of this recruitment process.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• Later in the process, reference checks will be sought for candidates who succeeded all of the assessments.
• Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees with accommodation needs.




Sorry, this vacancy is closed.

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